MCA has vide its notification dated 23rd June, 2020 amended the Companies (Meeting of the Board and its Powers), Rules, 2014 wherein it has allowed board meetings to be held on video conferencing basis or other audio visual means for even those items of business which were not allowed to be decided by any means other than physical board meetings. Such items were approval of annual financial statements, Board report, prospectus, amalgamation, merger, demerger, acquisition, takeover and the audit committee meetings to consider financial statement including consolidated financial statement.
In view of the covid, this relaxation was given upto 30th June, 2020. Now under this amendment, this relaxation has been extended upto 30th September, 2020.
MCA should well have extended this relaxation for the entire calendar year 2020 since AGM is allowed to be held on video conferencing or other audio visual means during the entire calendar year 2020. It might as well save them botheration of keeping changing the notification time and again.
Copy of MCA circular can be found here.