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procedure for registration of warehouses

Any person commencing or carrying on the warehousing business and intending to issue Negotiable Warehouse Receipts (NWRs) has to get the warehouse registered with the Warehousing Development & Regulatory Authority (WDRA). The Warehousing (Development & Regulation) Act, 2007 and the Warehousing (Development & Regulation) Registration of Warehouse Rules, 2017 are available under the Section “Act and Rules”
of the WDRA Portal. Amendments to the Rules and Regulations and the relevant circulars on insurance and guidelines on empanelment of inspection agencies and inspection of warehouses are also available on the Authority’s website.

Since a system of online registration of warehouses has been put in place from November 1, 2017, all applications for warehouse registration have to be submitted online. Detailed instructions for online registration of warehouses are available on the WDRA portal.

  1. Procedure
    i. The applicant warehous e may make an application to the Authority for registration of its warehouse after registering on the website of the Authority and then signing in to submit online application.
    ii. In case of non-individual warehouse operators, the application shall be submitted in two parts, first the warehouseman registration application will be submitted. Once warehouseman is approved, then only application for registration of warehouse (s) shall be submitted online.
    iii. Registration fee requirements are as follows:
    Application fee (non-refundable) for registration of warehouse or renewal thereof is as follows and payable by way of online payment while submitting the warehouse registration application:
    Each warehouse with a capacity of 10,000 Ton or less Rs. 20,000
    Each warehouse with a capacity of more than 10,000 Ton but less than or equal to 25,000 Ton Rs. 25,000
    Each warehouse with a capacity of more than 25,000 Ton Rs. 30,000
    Where the applicant/ warehouseman is a Farmer Producer Organisation or a Co- operative, the non-refundable registration fee shall be Rs. 5,000 per warehouse.
    iv. The online application uploading the required documents as listed at para 2 below and registration fee may be submitted online.
    v. The Authority has so far notified 123 agricultural commodities and 26
    horticultural commodities for issuance of NWRs. The list is available on
    the website of the Authority and also linked in the online application as drop down. An applicant should specify the names of commodities to be stored in the warehouse for which registration is sought from drop down menu while filling online application.
    vi. In case the application is found in order, the Authority may cause a
    physical inspection of the warehouse concerned to verify the infrastructure of warehouse and other particulars as specified by the Authority. The inspection guidelines detailing the infrastructure requirements of a warehouse and also the physical inspection checklist are available on Authority website. For sake of transparency and efficiency the inspection of warehouses has also been made online.
    vii. In case the physical inspection establishes the compliance with the infrastructure and other requirements specified by the Authority, the applicant shall be required to furnish the Security Deposit as per norms specified by the Authority
    viii. If the Security Deposit is furnished within the time schedule, a certificate of Registration is issued which contains the Warehouseman ID and Warehouse ID of the Warehouse concerned.
  2. Documents to be uploaded with the application – Every application for registration of a warehouse shall be required to upload the following documents in the online application. Hence, the applicant may keep a scanned copy of these documents handy (in the system or in a pen drive) while filling online application.
    i. Photograph of Authorized/Associate Authorized Representative
    ii. Applicant’s proof of identity as required at Fifth Schedule of the
    Warehousing (Development and Regulation) Registration of
    Warehouses Rules, 2017
    iii Identity and address proof of Authorized/Associate Authorized
    Representative (in case of non-individual entities)
    iv. Standard Operating Procedures
    v. Document in support of net-worth as required under Rule 18 (5) of the
    Warehousing (Development and Regulation) Registration of
    Warehouses Rules, 2017 and as amended on 20.03.2018.
    vi. Copy of Insurance policies as prescribed under Rule 17 of the
    Warehousing (Development and Regulation) Registration of
    Warehouses Rules, 2017. Details are available on WDRA portal under
    Documents-Circular section vide Circular dated 27.4.2017
    vii. Lay out Plan of the warehouse(s)
    viii. Basic Data Sheet in case of cold storage
    ix. Proof about technical standards under which cold storage has been
    constructed
    x. List of equipment for preservation of goods available at the warehouse
    xi. List of equipments for assaying goods available at the warehouse
    xii. List of equipments for weighing goods available at the warehouse
    (details of an internal or external lorry weighbridge is also required to
    be provided)
    xiii. Fire Safety arrangements at the warehouse
    xiv. If warehouse is owned: Copy of the Records of Rights or registered
    title deed in respect land on which warehouse concerned is located as
    per the Sixth Schedule of the Warehousing (Development and Regulation) Registration of Warehouses Rules, 2017
    xv. Document to demonstrate effective control over the Warehouse, any
    of the following ( as per the First Schedule of the Warehousing
    (Development and Regulation) Registration of Warehouses Rules,
    2017):
    (i) lease deed or rent agreement, (ii) sub-lease agreement and lease
    deed indicating that sub leasing is permitted, (iii) revenue sharing
    agreement, (iv) NOC from Municipal Corporation/ Panchayat/ local
    body ( as the case may be), (v) lease agreement from concerned
    APMC, (vi) copy of allotment letter from State Government .
    For each warehouse listed in the application separately.
  3. Terms of registration –
    i. Immediately upon receipt of its registration certificate, the warehouseman shall display the same and keep it in a conspicuous place in the principal place of its business until suspended or revoked. However, the valid registration certificate is also available in the login of the warehouseman online.
    ii. The certificate of registration shall not be transferable.
    iii. The Authority or its authorised representative may inspect or examine the warehouse registered under the Act at any time without giving prior notice, the stocks, books, records, papers and accounts etc. relating thereto.
  4. Performance Requirements for a Registered Warehouse
    (a) Compliance with registration requirements.- A warehouseman shall at all times:
    i. maintain effective control of the warehouse;
    ii. continue to be a fit and proper person as per the criteria as stated in registration rules ;
    iii. comply with the insurance requirements as stated in registration rules;
    iv. maintain the prescribed minimum net worth;
    v. keep updated security deposit at prescribed interval;
    vi. maintain the infrastructure to keep it compliant with the minimum infrastructure requirements; and
    vii. comply with its standard operating procedure in accordance with
    registration rules.
    (b) Know your depositor requirements.-
    The warehouseman shall maintain the know your depositor (KYD) details with respect to various depositors as specified under the registration rules.
    (c) General obligations of a warehouseman.-
    In the conduct of its warehousing business, a warehouseman shall

    i. issue a (electronic) negotiable warehouse receipt only in respect of such goods that have been specified by the Authority from time to time;
    ii. deliver the goods referred to in an (electronic) negotiable warehouse
    receipt, to the holder of the (electronic) negotiable warehouse receipt on
    demand made by the holder after satisfying the warehousing lien;
    iii. ensure that the (electronic) negotiable warehouse receipt holder, on
    receiving the goods from the warehouseman, acknowledges the receipt of the goods in a form and manner required by the Authority;
    iv. take necessary actions to maintain the quality and quantity of goods
    stored in the warehouse;
    v. maintain and record a complete and accurate set of records and accounts of all transactions pertaining to the operation of a registered warehouse as per the requirements that the Authority may specify from time to time;
    vi. ensure that the physical inventory tallies exactly with the record;
    vii. maintain effective control of all registered warehouse storage space;
    viii. provide necessary assistance in the execution of inspections and audits by the Authority;
    ix. resolve grievances efficaciously;
    x. not differentiate among depositors regarding use of and access to a warehouse;
    xi. not store goods belonging to itself in a registered warehouse; and
    xii. not sell, remove or dispose of the goods deposited in a registered warehouse except as permitted under the Act.
    (d) Information contained in warehouse receipts.-
    A warehouseman must ensure that all warehouse receipts issued by it,
    negotiable or otherwise, comply with the requirements of section 11 of the Act and the rules, regulations and notifications made thereunder.
    (e) Mandatory registration with e-negotiable warehouse receipt repository.-
    i. With effect from June 1, 2019, no warehouseman shall issue any negotiable warehouse receipt in physical form, and shall register with one or more repositories registered with the Authority for issuing negotiable warehouse receipts in electronic form.
    (f) Disclosure of information.-
    i. A warehouseman shall make a written disclosure to the Authority of any of the following events, namely:-
    • any change in the key managerial persons of the warehouseman, within fifteen days of such change;
    • any change in the ownership or capital structure of the warehouseman,
    within fifteen days of such change;
    • any change in the net worth of the warehouseman, on a quarterly basis;
    • the occurrence of any of the events stated in sub-rule (2) of rule 17, within fifteen days of such event;
    • the initiation of a dispute in relation to the goods deposited in a
    warehouse or the (electronic) negotiable warehouse receipt issued in
    relation to the deposited goods, immediately upon the initiation of the
    dispute; and
    • any change in location or capacity of the warehouses managed by the
    warehouseman, whether registered with the Authority or not, immediately on the occurrence of such change.
    ii. The Authority may, by order, require the warehouseman to make
    any additional disclosures and stipulate the form and manner in which a
    disclosure is required to be made.
    (g) Submission of information regarding warehouse receipts.-
    i. A warehouseman shall submit monthly reports to the Authority in such form and manner, including in electronic form, as may be specified by the Authority in this behalf.
    ii. The monthly reports to be submitted under this rule shall contain the
    following details of warehouse receipts in respect of the preceding month, namely:–
    • the total number of warehouse receipts (negotiable and non-negotiable)
    issued, redeemed, or cancelled;
    • the commodity wise stock position of all goods against which the
    warehouseman has issued warehouse receipts (negotiable and
    non- negotiable);
    • the aggregate market value of all goods against which the
    warehouseman has issued warehouse receipts (negotiable and
    non- negotiable) as on the last day of the preceding month; and
    • the (electronic) negotiable warehouse receipts pledged with banks
    and financial institutions.

    iii. The Authority may require additional information regarding the
    (electronic) negotiable warehouse receipts issued by the warehouseman, or the goods stored by the warehouseman in registered warehouses.

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Procedure for registration of a warehouse

Procedure for registration of a warehouse under the Warehousing (Development & Regulation) Act, 2007 by the WDRA (Warehousing Development and Regulatory Authority) is outlined below:

1. If a warehouseman wants to apply for registration of his warehouse, then he has to apply
for registration in the prescribed form A1(Annexure – I).
2. Copy of above application form A1 has to be submitted to one of the accreditation agency,
(suitable to applicant) requesting them for accreditation of their warehouse, as per WDR
Act, 2007. List of accreditation agencies is at (Annexure-II).
3. The accreditation agency will inform to the applicant about date and time on which the
examiner appointed by accreditation agency will come to their premises for inspection and
verifications.
4. In the mean while till such time the examiner comes for inspection, the applicant shall
ascertain that following conditions are fulfilled:-
(a) Fee for accreditation is paid to accreditation agency as per circular (Annexure-III).
(b) Godowns of the warehouse shall be as per BIS standards (Annexure-IV). *
(c) The manpower shall be as per WDRA norms (Annexure -V).
(d) Equipments, chemicals and other laboratory articles shall be as per the list (Annexure –
VI).
(e) Documents to ascertain adequate positive networth of the warehouse, a certificate from
a Chartered Accountant or creditworthiness from a scheduled bank of the individual
warehouse or its organisation will suffice.
(f) Proof of ownership or registered lease deed vesting the right with the warehouseman to
use the relevant warehouse for the purposes of operating a warehouse.
(g) No objection certificate or warehouse license from the Municipal Corporation or local
authority for carrying out the business of warehousing within the premises of the
relevant warehouse.
(h) List of the goods for which the registration is being sought.(List of notified commodities
Annexure VII)
(i) Insurance policies for fire, floods, theft, burglary, misappropriation, riots, strikes or
terrorism. The values of the sum insured for different policies shall be as follows:-
(i) Special fire perils policy (for a value not less than the actual value of the stocks held
in storage at a given point of time and if the stocks exceed the limit of insurance
cover value/sum insured then warehouseman shall immediately get enhanced the
value of sum insured from insurance company otherwise, the warehouse has to
bear the cost of un-insured stocks and has to pay to the depositor. In case of loss of
stocks).
Policy should give details of different stocks with “held in trust” clause.
(ii) Other risks such as floods and riots, strikes or terrorism shall be covered as an add on policy of special fire perils
(iii) Theft and burglary policy – The warehouseman has to take this policy on first loss
basis and he shall ensure that the policy adequately covers the risks.(iv) Misappropriation – The warehouseman shall take policy of covering losses  of goods
etc due to fraudulent activities of an employee of warehouse, then the said risks
shall be adequately covered.
(j) Statement/copy of agreement for outsourcing work of pest control and security and also
to support tie-ups, if any, with grading, testing laboratories.
(k) Layout plan of the Warehouse.
5. Accreditation agency will inspect the warehouse and verify all above documents and will
prepare inspection report in a checklist (Annexure – VIII)
6. Applicant will submit all above documents alongwith application in form A1 in original duly
verified by examiner of accreditation agency alongwith following documents to WDRA:-
(a) Board Resolution / Power of attorney authorizing the applicant to apply on behalf of the
organization
(b) Identity proof of the applicant such as certificate of incorporation or Memorandum and
Articles of Association for companies or copy of partnership deed for partnerships or
such other documents as may be specified by the Authority.
(c) Proof of ownership or registered lease deed or rent agreement and receipt of the
warehouse.
(d) No objection certificate from the Municipal Corporation or local authority, for carrying
out the business of warehousing.
(e) Accreditation certificate issued by an accreditation agency registered by the Authority
under section 5 and the matters’ referred to under clause (a) of sub-section (2) of
section 35 of the Act.
(f) Fee as specified by the Authority as follows:-
1. Application Registration Fee. – Every application for registration of warehouse or renewal
thereof shall be accompanied with fee by way of bank draft or bankers cheque of any
nationalized bank in favour of the Drawing and Disbursing Officer, Warehousing Development
and Regulatory Authority payable at New Delhi at the rate as indicated below:-
Registration/renewal of registration of warehouse:-
(i) State Capital cities Rs.2.50 per MT
(ii) District Headquarters Rs.1.50 per MT
(iii) For rural and other areas Re.1.00 per MT
Subject to a minimum amount of Rs.7500 for each warehouse.
2. Security Deposit.- Every applicant, at the time of submission of the application for
registration of each warehouse, shall furnish to the Authority, security deposit by bank draft or
bankers cheque of any nationalised bank in favour of Drawing and Disbursing Officer,
Warehousing Development and Regulatory Authority payable in New Delhi at the rate as
indicated below:-
(i) State Capital cities Rs.2.50 per MT
(ii) District Headquarters Rs.1.50 per MT
(iii) For rural and other areas Re.1.00 per MT
Subject to a minimum amount of Rs.7500 for each warehouse.
(g) Statement of financial credibility in the form of audit reports/budget statement with
supporting documents.
(h) Such other documents as may be specified by the Authority.
7. After the above documents alongwith the following prescribed fee and accreditation
certificate is received by WDRA then after through examining if WDRA finds that the
applicant warehouse meets all the standards and norms prescribed by WDRA and as per
Act, Rules & Regulations, then a registration certificate will be issued in the name of
applicant warehouseman and same will be sent to him by speed post.

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